Office Wizards Blog

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Staying Organized

Keep your keys, wallet, or purse and cell phone in the same spot, preferably near the entryway, so you don’t have to search for them. You can also keep your coats, shoes, backpacks, and umbrellas here for getting out the door quickly and easily.
Carry a small notebook with you or add an app on your phone for jotting down notes while you’re on the go.
Once you’ve decluttered, everything remaining you should assign everything remaining a home. Schedule time each day to put stuff back in its home. Plan 15 minutes to 1 hour a week to work on decluttering tasks.
Is there an app for it? While paper and pen are excellent for some things, apps can be super handy when creating to-do lists, setting reminders, and even managing your money.
Create a filing system that works for you. At the end of each day, clear your desk, purse or wallet and pockets of papers, receipts, etc. and file them away in their proper place.
Before you go to bed at night, clean the hot spots in your home – those areas that generally get used the most, like the dining room table, kitchen, and living room. Straighten up the bathroom. If done daily, it will only take a few minutes. Better yet, follow this cleaning schedule every day to ensure you always have a tidy home.
Make a habit of getting rid of one thing for each new item you bring into the home or office. Every day look for one thing you can toss, recycle, or donate.
Do something you enjoy every day.
Just do it. Don’t complicate things by stopping mid-way. Even if it takes a little extra time to finish. Do it.

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Wake at a time that is right for you. Some people are early birds; others are night owls. You will be more productive if your schedule is in sync with your body’s clock.
Get a jump start on the next day by preparing the night before. Make a to-do list of things you must get accomplished the next day. Choose what you’re going to wear. Pack your lunch. Prep the coffee machine.
Before you leave work, prep your workstation for the next day. Remove any lingering clutter and set out the necessary tools for completing the first task on your list for tomorrow.
See if clients are willing to switch to email instead of phone calls if those calls tend to drag on. Then set specific times to handle emails each day.
Make each email count. Be clear and precise in what you write, so you reduce the number of emails that you send back and forth.
Keep a distraction list by you while you work. When a thought pops in your head that is off task, write it down and come back to it once you have finished the task you’re working onStart each day with a routine, even if it only takes a few minutes to do. This might look something like:

a. Water
b. A brisk walk
c. Breakfast
d. Reading something inspirational or journaling
e. Shower
Do the most dreaded tasks first to reduce procrastination and give you a sense of real accomplishment early in the day.
Set deadlines. Assign each task a block of time to complete it. When you add time frames and can see exactly how your day is blocked out, you will stay more focused.
Shortcut work. From scheduling emails to using keyboard shortcuts, anything that can shave off a few minutes of time and take care of repetitive tasks will boost your productivity. There are lots of tools and apps available these days.
If you do these 20 things each day, you will be amazed at just how much more organized and productive you become. You can get more tips on how to get organized and stay organized here. Also, you can get more information on how to be more productive here.
When creating to-do lists, use the Eisenhower matrix. This basically means categorizing everything into four lists:

a. Urgent & Important – Things you must personally see to right away
b. Important but Not Urgent – Tasks you need to schedule time to do.
c. Urgent but Not Important – Tasks you can delegate to others.
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Welcome to the Office Wizards blog, where we share valuable tips and insights to help you become more productive and efficient in the workplace. Our team of experts covers a wide range of topics, including time management, project management, communication skills, and technology tools. Stay tuned for regular updates and start your journey to becoming an office wizard!